A translation is part of the evidence, not a replacement for the original-language document. IRCC requirements depend on the application instructions and whether the translator is certified.
Submit the complete document set
For a document that is not in English or French, provide the required copy of the original-language document together with the complete English or French translation. Translate seals, stamps, handwritten notes and both sides when they contain information. Partial translations can hide context and create an incomplete record.
Understand certified and non-certified translators
IRCC's Express Entry instructions describe a certified translator as a member in good standing of a professional translation organization in Canada or abroad. When the translation is not completed by an accepted certified translator, an affidavit from the translator may be required under the application instructions. A person still seeking certification is not treated as certified.
Keep the translator independent
The applicant and specified family members cannot translate the documents or swear the translator's affidavit for the applicant. The affidavit must be sworn before a person authorized to administer oaths in the place where it is completed. Check the exact program guide because wording and copy-certification requirements can differ.
Make the electronic upload readable
Scan the original and translation at sufficient resolution, preserve all edges and pages, and combine documents in the order requested by the portal. Use a short index when a single upload contains many pages. Do not alter names or dates to make documents appear consistent; explain transliteration differences and genuine discrepancies.
Free checklist
- Read the program-specific document guide
- Include the complete original-language copy
- Translate every relevant page, stamp and seal
- Verify the translator's status
- Obtain an affidavit when required
- Keep prohibited family members out of the process
- Scan every page clearly
- Explain spelling or transliteration differences
Frequently asked questions
Can an applicant translate their own documents?
No. IRCC instructions do not allow the applicant to act as their own translator.
Must stamps and seals be translated?
Yes. IRCC's Express Entry instructions say stamps and seals that are not in English or French must also be translated.
Does every translation need an affidavit?
Not always. A certified translator may not need an affidavit, while a non-certified translation generally requires one under the applicable instructions.
Official sources
Rules, forms and intake policies can change. Every case depends on its complete facts and evidence; this guide does not guarantee eligibility, an invitation or approval.